Human Resources Assistant – Time Administrator – State of South Carolina

Title of the Job: Human Resources Assistant – Time Administrator

Location: Richland County, SC

Job Description: *This posting seeks to fill two (2) positions*About Our Agency
The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of:

• intellectual disability and related disabilities
• autism spectrum disorder
• traumatic brain injury
• spinal cord injury and similar disability

Job Responsibilities:
This position resides in the Central Human Resources office and reports to the Agency Time/Leave HR Manager in Central Office, which functions in coordination with the Regional Center Human Resources staff to enter time/leave transactions and resolve related time/leave issues.Serves as a time administrator in the Human Resources Central Office on behalf of the regional centers. Ensures all employees’ working time, shift differential, leave and shift substitutions have been accurately entered and accounted for in the SAP/SCEIS system prior to closing each payroll cycle/period.Responsible for ensuring Regional Center employees are entering their working time and leave via SCEIS Central. Timely records time sheets in SCEIS/SAP submitted by staff who do not have access to SCEIS Central.Ensures schedules in employee’s SCEIS record(s) are maintained with proper shift substitutions.Enters in shift differential for all shift differential eligible employees in an accurate and timely manner. Ensures working time is approved prior to shift differential being entered in SAP/SCEIS.Generates and reviews the missing time report, unapproved time report, unapproved leave report, and time collision report. Takes action when necessary to ensure reports have been reconciled. Responsible for communicating unapproved time/leave or missing time/leave with supervisors and/or regional center payroll coordinator. Ensures all missing time reports prior to closing of payroll.Assists employees with access to SCEIS Central. Monitors employee/manager time entry and approval to ensure it is being done in a timely manner. Notifies the agency time/leave manager of any potential access issues for managers, as well as employees who are missing the “MyTimesheet” tile on SCEIS Central. Provides guidance on password resets, log in help and related training as necessary.Assists Central Office Human Resources with administrative functions such as filing, scanning, making copies, and mail on an as needed basis.Attends all time/leave and relevant payroll training on a regular basis. Stays abreast of all relevant SCEIS transactions as they relate to payroll and time/leave.Performs additional duties as assigned.The South Carolina Department of Disabilities and Special Needs offers an exceptional benefits package for FTE positions that includes:

• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• Health, Dental, Vision, Long Term Disability, and Life Insurance
• State Retirement Plan and Deferred Compensation Programs

A high school diploma and administrative experience. A bachelor’s degree may be substituted for the required work experience.Experience with time administration and/or SAP/SCEIS. Proficient in MS Office Suite.Knowledge in basic principles and practices of human resource management. Knowledge of the policies and procedures of the assigned program area(s) and of agency policies and procedures. Ability to establish and maintain effective working relationships. Ability to make and communicate decisions. Ability to analyze data and present ideas effectively. Ability to communicate effectively. About Our Agency: The South Carolina Department of Disabilities and Special Needs (DDSN) is the state agency that plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury and similar disability.EEO Statement: DDSN provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex –including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; State and Federal background criminal record checks (to include FBI fingerprinting), SC Dept. of Social Services’ Child Abuse and Neglect Central Registry screening, and CMS “List of Excluded Individuals/Entities” screening; SC Dept. of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind this offer in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.Immunization: If this position requires the applicant to work directly with DDSN consumers, a (2) step PPD testing or QuantiFERON TB Gold testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.State Disaster Plan: In accordance with the State’s Disaster Plan, which includes hazardous weather, DDSN employees may be required to work in times of an emergency or disaster.Employee Referral: The South Carolina Department of Disabilities and Special Needs supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resource for further information.Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume may not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

Company Name: State of South Carolina

Salary: $40000 – 46578 per year

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