Administrative Analyst III – Mental Health Diversion (374C) –

Title of the Job: Administrative Analyst III – Mental Health Diversion (374C)

Location: San Francisco, CA

Job Description: DescriptionADMINISTRATIVE ANALYST III(Mental Health Diversion)(Class Code 374C)Two-year appointment with a possibility of extension.The Superior Court of California, County of San Francisco, invites applications from qualified individuals interested in providing support to Mental Health Diversion (MHD). Performs a variety of administrative coordination and oversight work for a major area of Court operations or in an administrative area; performs complex detailed research and analytical assignments and special studies related to operations, functions and services of Court operations; prepares comprehensive and, if needed, compelling reports and presentations on a variety of issues; and performs other job-related duties as required. This position reports to the Director, Collaborative Justice Programs. This is initially a two-year grant-funded position that may be extended.This selection process is being conducted in accordance with San Francisco Superior Court Personnel Rule 4. An eligibility list will not be established.FINAL FILING DATE: 12:00 PM, November 21, 2024COMPENSATION: $3,942.30 to $4,792.62 biweekly ($102,500 to $124,608 annually)The Court offers a generous benefits package including a variety of health and dental insurance plans, a contributory retirement plan, a deferred compensation savings program, paid vacation, sick leave, floating holidays, and holiday pay.Examples of DutiesPOSITION OVERVIEWThe Administrative Analyst III position will be assigned to Mental Health Diversion and will participate and assist with duties specific to MHD and Firearms Relinquishment. Performs complex administrative and analytical assignments including strategic planning, budget development, program and performance analyses, purchasing, ordering and procurement, facilities and space planning, contract administration, and special projects; collects information on special issues, preparing analysis of data and developing reports as assigned; organizes information for formal presentations and makes presentations as directed; tracks expenditures associated with a unit’s or division’s functions and operations; audits vendors’ payment requests and ensures proper and timely payments; performs cost analyses to plan for future expenditures; requests fund transfers from the Fiscal Services Division; oversees equipment purchases and maintenance; plans office lay-outs and space utilization; may be assigned responsibility for a division’s or unit’s purchasing activities; maintains a current inventory of unit or division equipment; develops and administers contracts related to division or unit functions and operations; assists with a variety of special projects as assigned.Typical Working Conditions: Work is performed in an office environment and a courtroom; continuous contact with judicial officers, executive management staff, other staff, grant partners, and the public.Typical Physical Requirements: Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.QualificationsREQUIRED QUALIFICATIONSAny combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:Three years of progressively responsible professional analytical work experience, preferably in a governmental setting, performing work duties related to budget preparation, strategic planning, fiscal operations, purchasing, facilities management or other analytical work.DESIRABLE QUALIFICATIONSA bachelor’s degree from an accredited college or university in business administration, public administration, or a closely related field is highly desirable.Knowledge of:

• Functions, organizations, programs, and policies of the Superior Court and an assigned unit or division.
• Mental illness, Substance Use Disorders, and case management.
• Research and information gathering techniques.
• Project management and coordination.
• Strategic planning methods and processes.
• Statistical methods and analysis.
• Budget development and control.
• Purchasing and procurement methods, including inventory control.
• Facility and space planning.
• Contract development and administration.
• Resources available in San Francisco.
• Lanterman Petris Short Act.
• Database creation and development in Citrix and Excel.

Ability to:

• Plan, organize, and coordinate various administrative functions of an assigned area of Superior Court operations, such as budget, purchasing, facility planning, and contract administration.
• Perform a wide variety of analytical work and administrative assignments.
• Organize and present ideas and recommendations both orally and in writing.
• Develop and monitor budgets.
• Oversee, coordinate, and execute projects to their conclusion.
• Organize statistical and narrative information in a clear, concise manner.
• Interpret State, Federal, and local laws, codes, and regulations regarding the area of assignment.
• Write and manage grants and reporting.
• Gather, maintain, and analyze a variety of information regarding division or unit operations and functions.
• Prepare comprehensive, clear reports.
• Operate a computer and use appropriate software in the performance of administrative and analytical work.
• Effectively represent the San Francisco Superior Court and an assigned unit with the public, Court staff, and other government agencies.
• Establish and maintain cooperative working relationships.
• Remain calm and professional in an environment that can be busy and/or chaotic.
• Use Excel, PowerPoint, and Microsoft ACCESS platform to create reports and charts.

Supplemental InformationHOW TO APPLYInterested individuals must apply online and include a valid email address where the applicant can receive future correspondence regarding the position. Applicants must submit ALL the following items:

• Superior Court of California, County of San Francisco, online employment application (fully completed).
• Resume.
• Statement of qualifications, limited to one page, only explaining why the applicant is interested in the position and qualified to perform the duties described herein. This one-page statement should succinctly describe the relative education and experience that is applicable to this position.

The preparation of the online application, including the resume and statement of qualifications, is very important to the selection process. It is recommended that applicants review the information in this announcement and on the application very carefully. Once the application has been submitted, it cannot be corrected, changed, or resubmitted. All applications must be submitted by the final filing date and time indicated in this announcement.SELECTION PROCESSInitial Screening:Complete application packages received by the final filing date and time will be evaluated to determine if the applicants meet the minimum qualifications. The Court will further evaluate these documents and may interview only those applicants it deems may best meet the needs of the Court. Not all applicants will receive an interview.Oral Interview:If necessary, selected applicants may be interviewed to determine their relative knowledge, abilities, and skill levels in job-related areas. If interviews are scheduled, it is anticipated that they will be conducted in December 2024.Qualified applicants with disabilities requiring reasonable accommodation to participate in the selection process should complete the relevant section of the employment application.OTHER APPOINTMENT INFORMATIONThe Administrative Analyst III position is initially a two-year grant-funded appointment that may be extended.Employment is subject to security clearance. Any false statement or omission of material fact may cause forfeiture of employment. Information presented on employment applications, resumes, and attachments, and during the selection process is subject to verification. Employees are prohibited from engaging in activities that conflict with the interests of the Superior Court of California, County of San Francisco.Immigration laws require that all employees hired after November 6, 1986, must provide proof of work eligibility. At the time of appointment to a position, all applicants must possess a valid Social Security number and will be required to present original documents that verify citizenship or legal alien status as well as identity (such as a Social Security card and driver’s license, or a green card and a driver’s license, or a valid U.S. passport).THE SUPERIOR COURT OF CALIFORNIA, COUNTY OF SAN FRANCISCO, IS AN EQUAL OPPORTUNITY EMPLOYER. APPLICANTS SHALL NOT BE FAVORED OR DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, RELIGION, GENDER, NATIONAL ORIGIN, ANCESTRY, CITIZENSHIP, AGE, MARITAL STATUS, PHYSICAL DISABILITY, MENTAL DISABILITY, MEDICAL CONDITION, SEXUAL ORIENTATION, GENETIC INFORMATION, UNION ACTIVITY, POLITICAL AFFILIATION, OR OTHER NON-MERIT FACTOR.For questions on the above information, contact the Human Resources Office of the Superior Court of California, County of San Francisco, (415) 551-0381.01As instructed, I have attached my resume.

• Yes
• No

02As instructed, I have attached my statement of qualifications. (Limited to one page, only explaining why I am interested in the position and qualified to perform the job duties.)

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