Administrative Assistant V – Hill International

Title of the Job: Administrative Assistant V

Location: Los Angeles, CA

Job Description: Job Description:Hill International is seeking an Administrative Assistant V in Los Angeles, CaliforniaResponsibilities:

• Prepares correspondence
• Maintains calendars, sets up and coordinates meetings and takes meeting minutes
• Make copies and scans documents, logs information
• Tracks documents, handles phone calls
• Greets and assists visitors
• Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations

Qualifications:

• Post-Secondary Education
• 15 years or more experience as as administrative assistant
• Ability to prepare correspondence in a variety of formats
• .Ability to maintain calendars for safety team, safety training calendars, etc.
• Ability to set up and coordinate meetings
• Ability to provide attention to detail to ensure tasks are completed thoroughly and correctly, strong written and verbal communication skills to produce reports, strong interpersonal skills to interact positively with all employees and contractors, accept instructions, suggest new process and policies, if required
• Flexibility to adjust to new tasks, if group or office needs change, may be called upon to take meeting minutes in meetings, assist staff with various tasks as needed
• Have a working knowledge with Microsoft Office Suite, Bluebeam, Pro-core, Prolog, VEO and other programs that are necessary to complete daily assignments
• Ability to create and maintain the Safety Group SharePoint sites
• Ability to perform extremely detailed processing and maintenance of monthly safety metrics, incident logs, safety violation logs, and other logs and data bases as needed
• Ability to create detailed program wide monthly PowerPoint presentations/reports as well as individual project reports and other reports as required
• Ability to monitor and maintain the TDG-Safety email account and to answer the TDG safety phone
• Ability to review employees timesheet for accuracy and ensure time charges are correct prior to Supervisor’s signature
• Experience with office machines (e.g. copiers, fax machines, printers)

The salary range for this position is $56,000 – $86,000. The offered salary will be based on the applicants qualifications, education, experience and work location.Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical IllnessAbout Us:Hill International, with more than 3,800 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at .Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at .Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/DisabledNote: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

Company Name: Hill International

Salary: $56000 – 86000 per year

Apply for the job!