Administrative Assistant – Associa

Title of the Job: Administrative Assistant

Location: Haymarket, VA

Job Description: With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit .Job DescriptionFull time Administrative Assistant role at the Regency at Dominion Valleyin Haymarket, VA.Work hours: 8:30am – 5pm, M-F.Daily tasks:

• Clubhouse Front Desk Administrative Assistant.
• Meet and greet homeowners, residents, guests, vendors and contractors.
• Manage a multi-line phone system.
• Research and respond to inquiries.
• Issue and update Member Access Cards.
• Provide administrative support to the Board of Directors, Committee Members, department staff, and management.
• Schedule and set up meeting room to include virtual access and audio visual.
• Assemble Board packets and New Homeowner Packets.
• Assist in facilitating New Homeowner Orientation.
• Oversee (3) Recreation Attendants. Assist in scheduling.
• Manage check-in log book for use of faculties and amenities.
• Manage office supplies. Order when needed.
• Enter, code, and process AP invoices.
• Receive, sort, and distribute mail.
• Receive, log, track, and retrieve packages.
• Other duties as requested.

Requirements

• High School Diploma or GED Required.
• 1+ year of front desk administrative experience.
• Customer service driven and team oriented.
• Excellent communication and follow-up skills (written and spoken).
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling,etc.) at a proficient level.
• Ability to interpret verbal and/or written instructions at a proficient level.
• Ability to self-motivate, be proactive, detail oriented and successfully function as part of ateam.

#LI-PK1We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Company Name: Associa

Salary:

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